PEARC'25: Practice and Experience in Advanced Research Computing The Greater Columbus Convention Center (GCCC) Columbus, OH, United States, July 20-24, 2025

Conference website	https://pearc.acm.org/pearc25
Submission link	https://easychair.org/conferences/?conf=pearc25

The ACM PEARC (Practice & Experience in Advanced Research Computing) Conference Series is the premier community-driven annual forum for discussing challenges, opportunities, best practices, and solutions among the broad range of participants in the research computing community.   The PEARC25 Technical Program Committee (TPC) invites you to submit proposals for the ACM PEARC25 Conference which will be held from July 20-24, 2025 at the Greater Columbus Convention Center in Columbus, Ohio.

Submissions can address any topic related to advanced research computing and data (RCD),  consistent with any of the three technical tracks, workshops, tutorials, panels, birds-of-a-feather sessions, presentation-only abstracts, posters and visualization tracks described below.  While not required, authors are encouraged to submit work related to the conference theme, The Power of Collaboration.This theme emphasizes the essential role of collaboration within and across teams, institutions, organizations, and continents in advancing research endeavors, discovery and the continued development of the RCD workforce. 

Important Dates

Submission Guidelines

 

 General Guidelines and Submission Timeline:

We will begin accepting submissions for PEARC25 in January 2025 through EasyChair. Manuscripts must be submitted by the deadline for each submission type. All submissions will be peer-reviewed for quality and relevance to the ACM PEARC community. Authors should submit to the track that best fits their subject, but submissions may be re-assigned by the Technical Program Committee (TPC) based on track relevance. We expect that the proceedings will be published when the conference opens.

 Full and Short Paper Authors:

Authors should prepare their Full Papers and Short Papers using the Association for Computing Machinery (ACM) templates below. Papers not adhering to the submission requirements (e.g., exceeding the page limit) will be returned without review.

Please read the ACM Author Representation Policy. Note that at least one author of an accepted Full or Short paper must attend the conference to present the work.

Paper Templates 

Templates are available as follows:

• As a Microsoft Word template.
• As a template in Overleaf. 
  • ACM has partnered with Overleaf, a free cloud-based collaborative authoring tool, to provide an ACM LaTeX template. LaTeX is a markup language used for typesetting documents, popular for producing technical documents, and handling equations and bibliographies. Overleaf can import .bib bibliography files (e.g., from EndNote); see this article for details.
• As a LaTeX template (outside of Overleaf).
  • Note whether using Overleaf or another LaTeX editor, regardless of default document class settings in the template, please set the documentclass to \documentclass[manuscript]{acmart}

For more information on how to prepare your article with LaTeX and Microsoft Word and other publication production information, please visit the ACM Publication workflow page.

A helpful tip for Figures: If you have several figures in your paper, inserting figures in pairs may be beneficial to conserve space while complying with the submission format guidelines. That is, combine two figures into one single image and insert that into your paper.

Full Papers

Full Papers (Up to 12 pages as laid out in the single-column submission format, including the references section) are expected to represent significant, novel work relevant to the ACM PEARC conference community. Full Paper submissions that are not judged by reviewers to meet the threshold for acceptance can be resubmitted as Short Papers (the deadline for short papers is intentionally later than for Full Papers for this reason). Papers re-submitted as Short Papers are still subject to the standard review process for Short Papers.

Short Papers

Short Papers (Up to 6 pages as laid out in the single-column submission format, including the references section) describe work in progress or less substantial results (e.g., lacking full implementation or evaluation, etc.). Note that full papers previously rejected and modified for resubmission as short papers are reviewed independently of the original submission.Papers not adhering to the submission guidelines will be returned without review. For example, papers exceeding the submission page limit. All page lengths are inclusive of references, images, and tables.

As a published ACM author, you and your co-authors are subject to all ACM Publications Policies, including ACM’s new Publications Policy on Research Involving Human Participants and Subjects.

Paper Novelty

Paper Novelty (applies only to Full Papers and Short Papers): ACM PEARC will review all papers in accordance with the published ACM Plagiarism Policy. Under no circumstances should authors submit previously published work, submit the same work simultaneously to multiple venues, or submit papers that plagiarize the work of other authors. These rules also apply to self-plagiarization without proper attribution. Like other conferences and journals, ACM PEARC prohibits these practices and may take action against authors who engage in them. In some cases, the program committee may share information about submitted papers with other conference chairs and journal editors to ensure the integrity of the papers under consideration. If the Technical Program Committee discovers a violation of these principles, sanctions may include but are not limited to, contacting the authors’ institutions and publicizing the details of the case.The ACM policy on simultaneous submissions does not consider technical reports to be concurrent publication.

Generative AI Policy

The use of generative AI tools to prepare the manuscript is permitted, and it is the authors’ responsibility to ensure that this does not result in plagiarized or false content. Additionally, authors must disclose the use of generative AI in the acknowledgments or appendix section. Please review the ACM Policy on Authorship  and the Frequently Asked Questions section for policies for using generative AI, authorship criteria, and unacceptable authorship practices.

Student Papers

To qualify as a student paper (either Full Paper or Short Paper), the following conditions must be satisfied:

• The first author must be a student, and there can be other student collaborators. Additional staff and faculty collaborators are allowed.
• The first author must be responsible for the majority of the work.
• The first author must be enrolled as a full-time student when the work is done.
• The first author must provide the contact information of their faculty advisor. (Track chair may contact the advisor for student status verification.)
• At least one of the student authors of an accepted paper must attend the conference to present the work.

Papers with primary student authors will be reviewed along with the rest of the submissions without any special consideration. However, student papers will be evaluated for Student Paper awards in their own category. 

Layout Guidelines for all Other Submission Types 

No ACM template is required for any submissions other than Full Papers, Short Papers, and extended abstracts for Posters and Visualization Showcase.

For all other submission types, authors should use standard letter-sized pages (8.5 by 11 inches), at least a 10-point font, no more than 6 lines per inch, and at least 1-inch margins on all sides. The required number of pages for each submission type can be found in the CFP for each respective submission type.

Call for Technical Papers

Track 1: Applications and Software

Track Co-Chairs: Jason Yalim and Karen Tomko

Papers in this track will interest researchers, software developers, students, and educators.Papers will focus on practice and experience relating to the use of advanced research computing to address problems in the physical and life sciences, social sciences, arts and humanities, computer science, engineering, education, manufacturing, government, and other fields.Examples of relevant topics include the development of domain-specific software; applications of and application software for GPUs, novel CPUs, FPGAs, or other advanced hardware; optimization, parallelization, or other enhancements to existing software; advanced visualization techniques; science gateways and other novel ways to access advanced computing; workflow management systems; cost-effective use of cloud and on-premise HPC resources; advanced user support; scientific results, insights, or breakthroughs enabled by research computing; tools, libraries, middleware, and frameworks that lead to more effective use of computational and data resources; approaches to scientific code design patterns, security, and reusability; and applications of machine learning techniques.

 

Track 2: Systems and Systems Software

Track Co-Chairs: Richard Knepper and John Huffman

Papers in this track will interest system administrators, network administrators, and cybersecurity specialists.Papers will focus on practice and experience related to physical or virtual systems (compute, storage, visualization, instruments, and networking), system software for managing hardware, middleware and interoperability, virtualization and containerization, and operating distributed cyberinfrastructures and research computing environments.Examples of relevant topics include containerized solutions; job scheduling; monitoring and usage analysis; fault detection and repair; software stack management; experience with advanced storage systems; hardware and systems for data-centric computing; networking challenges; design and use of visualization environments; design, deployment, and maintenance of virtualized environments; funding and operating of advanced research computing facilities (including considerations of cost of locally-sited hardware vs. remote hardware such as cloud facilities); systems procurement; systems administration; cybersecurity; practice and experience in facilitating the acquisition, operation, and use of advanced hardware, software, networks and services to advance research, scholarship, and creativity securely and sustainably; data center energy efficiency, hardware life cycle and other environmental impacts; operational performance comparisons and performance aspects of cloud environments. Submissions covering both established state of practice as and novel research in operations are welcome.

Track 3: Workforce Development, Training, Diversity, and Education

Track Co-Chairs: Gladys Andino and Christina Gancayco

Papers in this track will interest educators, research computing and data (RCD) professionals, executive leadership, early career professionals, and students.Papers will focus on practice and experience in developing and sustaining advanced research computing as a profession, and developing a highly proficient workforce that realizes the full potential of people in all demographic groups.Examples of relevant topics include training in advanced research computing; curriculum development for STEM, computer science, data science, and computational sciences; learning technologies; case studies involving underserved communities and groups traditionally underrepresented in STEM fields; career and workplace improvement (leadership opportunities, coaching and/or mentoring opportunities as part of a leadership development experience, community recognition of the value of research computing and data professionals, creating an inclusive environment); professional development in relevant professional and technical skills; and defining research computing and data career tracks.

Call for Tutorials and Workshops

Co-Chairs: Lisa Perez and Maureen Dougherty

Tutorials and Workshops may be proposed as either a full-day (6-hour) or half-day (3-hour) session, and should allow for breaks (which are in addition to the 3 or 6 hours of material). Submissions must be 2–4 pages in length and include a detailed description of the tutorial or workshop; the length, structure and format; goals; target audience and expected background and/or skill levels; expected attendance; and relevance to ACM PEARC25 attendees. A list of proposed instructors/speakers and their roles must also be provided, along with a list of recent offerings of similar tutorials/workshops by the same or similar organizers.

Authors should use standard letter-sized pages (8.5 by 11 inches), at least a 10 point font, no more than 6 lines per inch, and at least 1-inch margins on all sides. 

All organizers, presenters and participants of workshops and tutorials must be registered for the conference.

Tutorials

Tutorials provide participants with in-depth training in the use, facilitation, or operation of research computing and data resources and services. Tutorials should emphasize hands-on, practical content over lecture content, should specify the amount of hands-on activities, and specify the target audience as Introductory, Intermediate, or Advanced in the proposed topic. While the internet is expected to be available in session rooms during the tutorials, authors should be prepared to conduct tutorials without internet connectivity in case of an outage.

Workshops

Workshops provide a focused, in-depth venue for presentations, discussion, and interaction. Submissions will be selected with a preference for topics that inspire deep and interactive dialogue on important topics within the research computing and data communities.

Tutorials and workshops are not included in the proceedings.

BoFs and Panels

Co-Chairs: Kaylea Nelson and BJ Lougee

Birds-of-a-Feather (BoF) Sessions

BoF sessions are one hour in length and gather community members to discuss a topic of shared interest. BoF submissions should include the proposed topic, list the names of the organizer(s) and panelists/presenters, and describe the specific contributions of each organizer or panelist/presenter. For BoF sessions that have been presented previously by the same or similar organizer(s), the submission should identify the venues of recent offerings and differentiate the PEARC25 submission from prior offerings. Submissions should indicate whether audio-visual equipment is required. BoF submissions should be 2–4 pages in length (following the layout guidelines above). Authors should use standard letter-sized pages (8.5 by 11 inches), at least a 10-point font, no more than 6 lines per inch, and at least 1-inch margins on all sides. 

BOF submissions are not included in the proceedings.

Panels

Panel sessions are one hour in length and will be scheduled as part of the technical sessions. Panel submissions should give the names of the organizer(s) and panelists, and describe the specific contributions of each organizer or panelist. For panels that are similar to those presented previously by the same or similar organizer(s), the submission should identify the venues of recent offerings and differentiate the ACM PEARC25 submission from prior offerings. Panel submissions should be 2–4 pages in length (following the layout guidelines above). Authors should use standard letter-sized pages (8.5 by 11 inches), at least a 10-point font, no more than 6 lines per inch, and at least 1-inch margins on all sides. 

Panel submissions are not included in the proceedings.

Presentation-only Abstracts

This track welcomes abstracts from across the broad Research Computing and Data (RCD) community, including but not limited to:

• Early career professionals and students sharing their initial work and experiences.
• Program managers discussing strategic initiatives and organizational improvements.
• Communications and outreach specialists highlighting effective engagement practices.
• Administrative and operational staff presenting on topics such as team building, project management, and resource allocation.
• RCD professionals sharing experiences and insights that may not fit traditional technical paper tracks.

This inclusive track creates space for important conversations about the human, operational, and organizational aspects of research computing and data support, complementing the technical focus of other tracks. 

This track especially invites abstracts from people in the early stages of their careers. Submissions should be one-page max, and if accepted, the authors will receive 10-minute time slots to present their work.

Abstract-only submissions are not included in the proceedings.

Posters and Visualization Showcase 

Co-Chairs: Carrie Brown and Dawn Hunter

Posters

Posters summarize projects, information, research, etc., concisely and attractively to help publicize it and generate discussion. The poster is usually a mixture of a brief text mixed with tables, graphs, pictures, and other presentation formats. Accepted posters will be presented in a poster session at the conference during which at least one of the authors must be present and ready to interact with the audience interested in their posters.

The maximum presentation space for posters is 3.5 ft (1.1 m) wide by 4 ft (1.2 m) tall.

Poster proposals should be submitted via EasyChair as extended abstracts (2-4 pages) describing the work to be presented. Authors should use standard letter-sized pages (8.5 by 11 inches), at least a 10-pt. font, no more than 6 lines per inch, and at least 1-inch margins on all sides. Proposers are also encouraged to include a preliminary mockup of the poster presentation, which can be finalized later for the actual poster presentation. Authors/presenters are responsible for printing their posters and bringing them to the poster session.

Accepted Poster extended abstracts will be included in the proceedings. Authors must review the Submission Guidelines for policies and procedures.

 

Student Posters

To qualify as a student poster, the following conditions must be satisfied:

• The first author must be a student and there can be other collaborating students. Additional staff and faculty collaborators are allowed.
• The student author(s) must be responsible for the majority of the work.
• The first author must be enrolled as a full-time student at the time the work was done.
• At least one of the student authors must attend the conference to present the work.
• The first author must provide the contact information of their faculty advisor.

Poster submissions may be accepted based either on the significance of the problem or on the originality of your approach. Ensure your submission clearly highlights the below.

• State the contribution and originality of your work clearly and explicitly: What is the problem? How does your approach help? Why is it better than other available approaches?
• Focus on the contribution of your work rather than the background, including just enough background to make clear how your work differs from significant prior work.

Visualization Showcase

PEARC25 will include a visualization showcase session in which visualizations and visualization-associated projects will be presented.

Visualization proposals should describe the visualization and, as appropriate, the data, the computational application that generated the data, and any special or novel visualization techniques, tools, or software developed or used. Additionally, for ongoing visualization-associated research projects, the goals, progress, and findings to date should be described. Interactive visualization submissions are also encouraged, and abstracts should describe demonstration requirements. 

Proposals should be submitted via EasyChair as extended abstracts (2-4 pages). Authors should use standard letter-sized pages (8.5 by 11 inches), at least a 10 pt. font, no more than 6 lines per inch, and at least 1-inch margins on all sides. Submissions should provide a link to a (possibly preliminary) version of the visual content to be presented, in a form ready for viewing, downloading or running by reviewers. 

The conference will provide one or more large monitors for display, or space for an interactive visualization, but submitters should not assume the availability of special computing or networking capability. 

In addition to the visualization content being presented, accepted submissions should provide a brief (2-5 minute) video that provides a screen-captured overview of the associated visualization. These video overviews will be displayed around the conference, to provide previews for the showcase.

The Visualization Showcase will be hosted in a special section of the poster gallery during the conference. For more information, please contact PEARC25-proceedings@pearc.org.

Accepted Visualization Showcase extended abstracts will be included in the proceedings. Authors must review the Submission Guidelines for policies and procedures.

Awards, Proceedings Guidelines, and In Conjunction With Event Call for Proposals can be found on .PEARC25 website